Level 1
Productivity Tools MCQs set 3 for District Court Stenographer Computer Science — 20 solved questions.
Q1. In Microsoft Word, how can you increase the font size of the selected text by one point every time?
Answer: By pressing Ctrl + ]
Explanation: Ctrl+] increases the font size of selected text by one point each time it is pressed in Microsoft Word.
Q2. What PowerPoint feature will you use to apply motion effects to different objects of a slide?
Answer: Animation Objects
Explanation: Animation Objects (Custom Animation) in PowerPoint applies motion effects to individual objects on a slide, such as entrance, exit, or emphasis animations.
Q3. Which of the following is not a PowerPoint view?
Answer: Presentation view
Explanation: "Presentation view" is not a valid PowerPoint view; the available views are Normal, Outline, Slide Sorter, Notes Page, and Slide Show.
Q4. When you insert an Excel File into a Word document, the data are?
Answer: Embedded
Explanation: When an Excel file is inserted into a Word document using Insert > Object, the data is embedded, meaning a copy is stored within the Word file itself.
Q5. In MS Word 2016, which shortcut key is used to view a "Print Preview" of a document?
Answer: ALT + CTRL + I
Explanation: Alt+Ctrl+I opens Print Preview in MS Word 2016, allowing users to preview how the document will look when printed.
Q6. ______ is a feature in Microsoft Word that adjusts the amount of space between certain combinations of characters to ensure that the entire word or text looks more spaced and visually appealing.
Answer: Kerning
Explanation: Kerning adjusts the spacing between specific character pairs to improve visual balance and readability, unlike tracking which adjusts spacing uniformly.
Q7. Ctrl + I Shortcut is used in Microsoft Word for:
Answer: Italic
Explanation: Ctrl+I applies or removes italic formatting to the selected text in Microsoft Word and other Office applications.
Q8. Which of the following Excel features allows users to evaluate values and return a result?
Answer: Formulas
Explanation: Formulas in Excel allow users to evaluate values using mathematical, logical, or statistical operations and return a calculated result in a cell.
Q9. In MS Excel 2016, one has to go to ____ option for setting or clearing print area?
Answer: Page Layout
Explanation: The Print Area options (Set Print Area / Clear Print Area) are located under the Page Layout tab in Excel 2016.
Q10. In Ms Word, the menu bar is a special toolbar that displays a series of names, each of which represents a list of commands that can be used to perform tasks.
Answer: Menu bar
Explanation: The Menu bar is a special toolbar displaying a row of menu names, each representing a drop-down list of commands for performing tasks in MS Word.
Q11. In MS Excel, the chart wizard term data series refers to:
Answer: A set of values you plot in a chart
Explanation: In Excel chart terminology, a data series is a set of related values plotted in a chart, represented as bars, lines, or slices from a single row or column.
Q12. What is the shortcut key for Mark Citation in MS Word:
Answer: Alt+Shift+I
Explanation: Alt+Shift+I is the keyboard shortcut to Mark Citation in MS Word, used when building a Table of Authorities in legal documents.
Q13. ______ is used to create a chart in MS Excel.
Answer: F11
Explanation: Pressing F11 in MS Excel instantly creates a chart on a new chart sheet from the selected data range.
Q14. The default name of the newly created MS Word file is:
Answer: Document1
Explanation: MS Word automatically names a new unsaved document "Document1" (and subsequent ones Document2, Document3, etc.) until the user saves it with a custom name.
Q15. MS Excel is used to __________ data.
Answer: Organize
Explanation: MS Excel is primarily used to organize data in rows and columns, enabling sorting, filtering, calculations, and data analysis.
Q16. Ctrl + 5 is used to add line spacing to how many points:
Answer: 1.5
Explanation: Ctrl+5 in MS Word applies 1.5 line spacing to the selected paragraph, as a quick formatting shortcut alongside Ctrl+1 (single) and Ctrl+2 (double).
Q17. How can you change the font in MS Word using a shortcut key?
Answer: Ctrl+Shift+F
Explanation: Ctrl+Shift+F opens the Font dialog box in MS Word, allowing you to change the font quickly.
Q18. In PowerPoint, page means:
Answer: Slide
Explanation: Slide is the right answer. This tests practical computer literacy expected in clerical, banking, and IT operator recruitment papers.
Q19. Which is the correct form of a cell range in MS Excel?
Answer: A1:A10
Explanation: In MS Excel, a cell range is expressed using a colon between the start and end cell addresses, e.g., A1:A10.
Q20. Which shortcut is used for spell check in MS Word?
Answer: F7
Explanation: F7 is the shortcut key to launch the Spelling and Grammar check in MS Word.